River Arts is Hiring for an Administrative Assistant
Administrative and Marketing Assistant | 20 Hours Per Week
River Arts seeks a part-time Administrative and Marketing Assistant who has a passion for the arts and a keen interest in community development. The Administrative and Marketing Assistant will work collaboratively with the Co-Directors and be guided by the Executive committee. The main roles of the Administrative and Marketing Assistant will be to provide regular office coverage and perform daily administrative tasks, coordinate and schedule annual building maintenance, coordinate the gift shop and assist with marketing/visibility of River Arts in the community, and provide additional administrative support for Co-Directors and Board on specific projects.
Position Summary
Provides daily administrative support to the office
Addresses daily general inquiries and questions
Answers the phone and checks daily messages
Greets visitors, and assists with checkout from the gift shop
Answers emails from info@riverartsvt.org daily and forwards emails as they pertain to other staff members
Work with bookkeeper to track and file all paperwork
Orders all materials and supplies
Picks-up mail daily and records and copies checks
Inputs all Incoming Revenue into Salesforce
Working in Salesforce
Creating new contacts in Salesforce and mailing lists as needed
Sending out targeted emails about specific programs
Mail request and thank you letters for events and annual appeal donations with tax receipts written by Co-director(s)
Emails class participant’s general information 1 week ahead of the start date
Sends feedback form to participants after the completion of every program
Liaison with a Committee
Manages yearly contracts and updates
Liquor license and catering license applications yearly filing
Secretary of State update as needed
Insurance-bi-yearly cost comparison, schedule payments, update policy as needed
Manages Rentals
Sending out Rental Contracts
Booking space and negotiating contracts with renters
Introducing renters to the space
Gift Shop Coordinator
Coordinating communication with gift shop artists
Reaching out to new artists to sell in the gift shop
Ensuring that all consignment contracts are up to date
Manage inventory & artist contracts and contact with artists
Marketing for the gift shop includes planning 1-2 events (expanded gift shops) per year
Helps create a marketing plan for the Gift shop to increase visibility
Marketing/Graphic Design/Website
Assists with managing website updates and formatting
Works with Co-Directors to ensure all information is on the website is up to date
Helps construct bi-weekly E-news
Helps create blog posts as needed
Reposts blog posts and current events on Facebook/Instagram
Sending out press releases to local news media written by board and staff
Uploads most important classes/events to Front Porch Forum and other free calendars each season